Registered Student Organizations (RSOs) are required to host at least two (2) activities each semester in order to retain RSO status, which provides access to RSO funds and other resources. An activity is defined as any RSO event not including regular planning meetings. The Student Government Association (SGA) has its own requirements regarding hosting initiatives. Please contact the Assistant Director of Student Engagement regarding SGA requirements. This Activity Request Form (ARF) must be submitted for each activity your organization is planning. The ARF is intentionally detailed, as it also serves as a checklist of everything that should be considered when hosting an activity. Please complete the ARF in as much detail as possible. To ensure that there is adequate time before your activity to make the proper arrangements, such as purchasing materials or making reservations, please submit the ARF for your activity at least two (2) weeks prior to the date of the activity. Certain larger activities, especially those that require travel or involve hiring a third-party vendor, should be requested earlier. You may save your progress and exit by selecting the corresponding checkbox, located at the bottom of each page. You will receive an email link to resume the form where you left off. Your form will not be submitted until you press the submit button. In addition to the ARF, there are other important forms you may need to complete, depending on your activity. There are instructions for these forms linked in relevant locations throughout the ARF. Please pay close attention as you progress through the form so that you don't miss any situational steps. After you submit your ARF, the Office of Student Engagement will review your submission. You will receive a notification via email if your activity is approved, denied, or pending further information. Please read the notification email completely. There will be notes and information pertaining to your activity shared within the notification email. We will try and get back to you within 48 hours of your submission. Activity requirements and guidelines are outlined in the RSO handbook. If you have any questions about the ARF or about a specific activity idea, please contact leadership@hpu.edu.
If you are with SGA, please enter exactly "SGA" into this field (i.e., do NOT write out "Student Government Association," etc.).
If you have a personal Student Organization email (e.g., sgavicepresident@my.hpu.edu), list that here.
Your advisor will receive a copy of this form sent directly to their inbox.
e.g., astudent1@my.hpu.edu
This person will be included on all communications regarding your event. Please list any planning collaborators.
A special link to resume the form will be sent to your email address.